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The method of sharing or distribution will depend on the tools that you and your organization use. For example, if you are using a word processing tool e.
Committee or Board members can simply read the documents online and save a few trees! Through members-only webpages, you can create a secure online Intranet for your Board and committees.
If you are wondering about the types of tools you might use specifically for meeting minutes, here are some tools that organizations we've worked with have found helpful:.
Most committees and Boards review and either approve or amend the minutes at the beginning of the subsequent meeting.
Some organizations may store these online e. You may also need to print and store hard copies as well or provide these to a staff member or Chair for filing.
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Get your free trial now. Meeting minutes are important — after all, they capture the essential information of a meeting.
We hope this article helps meeting minutes newbies in getting started in creating effective meeting minutes for your organization.
Thank you for reading our guide on how to write meeting minutes! Example Sites Website Themes. Log In Try Now.
What are meeting minutes? What should you include when writing meeting minutes? Or if you're just looking for a list of meeting minutes templates, check out this post.
New to writing meeting minutes? What is the purpose of meeting minutes? Why are they called minutes of a meeting? As mentioned above, there are essentially five steps involved with meeting minutes: Pre-Planning Record taking - at the meeting Minutes writing or transcribing Distributing or sharing of meeting minutes Filing or storage of minutes for future reference.
Pre-planning meeting minutes: A well-planned meeting helps ensure effective meeting minutes. What is the agenda of a meeting?
What should be included in meeting minutes? Rose suite meeting minutes. Meeting minutes short form. Triangles meeting minutes. Blue spheres meeting minutes.
Elegant meeting minutes. Meeting minutes. Meeting minutes simple. Blue curve minutes. Minutes for organization meeting long form.
And that person happens to be you. Whether you are the designated secretary or was asked to, making a summary of the meeting does not require too much hard work.
However, there are certain formats that you need to follow so your summary is understandable and efficient. How to Write a Meeting Summary Now that you have gathered your notes for your summary, this is the part you need to organize your summary that you will pass to your group chair.
This will make your summary neat and understandable. The meeting summary should be concise and summarizes perfectly the key points that have been discussed.
First list down what is the main agenda of the meeting. List down the names of the people who attended the meeting.
In another list below it, list down also who were not present in the meeting. Mention the date of the meeting, what time it started and what time it ended.
Mention who is the group chair of the meeting. Mention how he or she presided the meeting. Mention also when he or she started the meeting.
Mention what is the key points of the agenda that has been discussed first and second and third and so on. To organize the key points, list these down in bullet points or number them.